Starting a business in Poland in 2025

Starting your own business in Poland in 2025 is a relatively simple and free process, thanks to the Central Registration and Information on Business (CEIDG). Below is a step-by-step guide on how to do it:

1. Preparation of necessary information

Before registering, it is worth preparing:

• Personal data: name, surname, PESEL number, address of residence.
• Planned company name: in the case of a sole proprietorship, the name should include your first and last name, e.g. “Jan Kowalski Usługi Budowlane”.
• PKD codes: specifying the type of business you intend to conduct. Select the appropriate codes from the Polish Classification of Activities (PKD).
• Form of taxation: consider which form will be most advantageous for you (general rules, flat tax, lump sum).

2. Registration of business in CEIDG

There are several ways to register:

• Online: The most convenient method, requiring a trusted profile or qualified electronic signature. Go to the CEIDG website and fill out the CEIDG-1 form.
• In person at the commune office: Complete the CEIDG-1 form and submit it to the office.
• By post: Send the completed and signed CEIDG-1 form to the appropriate commune office.

3. Reporting to ZUS

The CEIDG-1 application also serves as a notification to the Social Insurance Institution (ZUS). In the form, indicate the appropriate insurance title and choose the preferred insurance (social, health).

4. Choosing the form of taxation

In the CEIDG-1 form, specify the form of taxation:

• General rules: 12% or 32% depending on income.
• Flat tax: fixed rate of 19%.
• Lump sum tax on recorded revenues: rates depending on the type of activity.

5. VAT registration (optional)

If you plan to be a VAT payer, submit the VAT-R form to the tax office. You can do this in person or electronically when registering your company in CEIDG.

6. Setting up a business bank account

Although it is not mandatory, having a separate bank account for your business makes it easier to manage your finances.

7. Bookkeeping

Decide whether you will do your own bookkeeping or outsource it to an accounting firm. Proper bookkeeping is crucial for tax settlements.

8. Obtaining necessary permits and licenses

Depending on your type of business, you may need to obtain additional permits or licenses. Check the requirements for your industry.

9. Registration for social insurance

After registering your business, register for social insurance at ZUS by submitting the appropriate forms (e.g. ZUS ZUA or ZUS ZZA).

10. Starting a business

Once all formalities have been completed, you can officially start your business.

Remember that the process of setting up a company in Poland is free of charge, and registration in CEIDG is mandatory for individuals running a sole proprietorship. It is also worth regularly monitoring changes in legal regulations to stay up to date with the obligations of an entrepreneur.

Additional information and current forms can be found on the official CEIDG website.